Post-Dated Cheques Wallet

Screen usage: It is used to manage and track checks received from customers, but their due date has not yet arrived, meaning they are post-dated checks. The primary purpose of this screen is to organize the movement of these checks and track them from the moment they are received until the date they are deposited in the bank, ensuring the accuracy of accounting linkage and financial follow-up. Screen location: Cash Management → Bank Transactions → Bank Checks → Postdated Checks Wallet

How to use: Main data: Both the wallet number, date, and bank are all mandatory fields. The bank is selected from the dropdown list within the bank field, which references the banks previously defined under Cash Management → System Settings → Basic Data → Bank.

The number of checks and any additional notes can be entered if needed. The total deposited amount is calculated and displayed automatically based on the due dates of the checks included in the wallet.

Detailed data:

Receivable Note Number	Drop-down list	Mandatory	A financial document issued upon receiving a payment from a customer, whether in cash, by check, or by any other method. Its purpose is to document the receipt of funds and record it in the accounting system.	The receipt voucher is issued from: Cash Management → Banking Transactions → Bank Checks → Receivable note.
Check Number	Automatic	Automatic	This is the unique number printed on the check by the bank.	The data in this field appears automatically based on what was recorded in the Receivable Note screen.
Customer Name	Automatic	Automatic	Represents the name of the person or entity that issued the check.	The data in this field appears automatically based on what was recorded in the Receivable Note screen.
Currency	Automatic	Automatic	Indicates the currency in which the check was written.	The data in this field appears automatically based on what was recorded in the Receivable Note screen.
Total Amount	Automatic	Automatic	This is the check amount — the total value to be received upon collection.	The data in this field appears automatically based on what was recorded in the Receivable Note screen.
Due Date	Automatic	Automatic	Indicates the date specified on the check when the amount can be collected from the bank.	The data in this field appears automatically based on what was recorded in the Receivable Note screen.
Deposited	Automatic	Automatic		This check box is automatically maeked once the due date of the check has been reached.
Delete Button	Press Button	Optional		Used when the user wishes to delete the selected row.

The buttons available on the screen: The screen includes a set of buttons that allow the user to perform the following basic operations:

	When pressed, the system creates a new document to begin data entry.
	Used to save the data entered or modified in the current document within the system.
	Cancels the entry of new data or unsaved modifications and returns to the main screen without applying any changes.
	Used to delete the selected record from the system, with confirmation required before final deletion to prevent accidental removal.
	Allows printing of the current document or report according to the system’s approved print format.

Example: A company receives several post-dated cheques from a customer for a project payment. The accountant records them in the Post-Dated Cheques Wallet as follows:

• Wallet Number: PDC-2025-014

• Wallet Date: 14/10/2025

• Bank Name: National Bank of Egypt

• Number of Cheques: 3

• Notes: Cheques received for Project X payments

In the details grid below, the accountant enters:

Receivable Note Number	Cheque Number	Customer Name	Currency	Total Amount	Due Date	Deposited
RN-00123	123456	Al Noor Co.	EGP	50,000	01/11/2025	☐
RN-00124	123457	Al Noor Co.	EGP	50,000	15/11/2025	☐
RN-00125	123458	Al Noor Co.	EGP	50,000	30/11/2025	☐

The Total Amount field at the top automatically displays 150,000 EGP, representing the sum of all cheques.

Once each cheque reaches its due date, the accountant can mark it as Deposited, which updates the cheque’s status in the system for tracking and financial reporting.